GDPR Policy Introduction

The EU General Data Protection Regulation (“GDPR”) came into force across the European Union on 25th May 2018 and brought with it the most significant changes to data protection law in two decades.

The new Regulation standardises data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.

Our Commitment

Probrand Limited (‘Probrand’ ‘we’, ‘us’ or ‘our’) are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognised our obligations in updating and expanding this program to meet the demands of the GDPR and the UK’s Data Protection Bill.

Probrand are dedicated to safeguarding the personal information under our remit and developed a data protection regime that is effective, fit for purpose and demonstrated an understanding of, and appreciation for the new Regulation. Our achieved objectives for GDPR compliance are summarised in this statement and included the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.

Probrand act as Data Controllers of our own employee data and Business CRM data regarding Contacts and Clients and as Data Processors for services provided

How we have prepared the GDPR

Probrand already have a consistent level of data protection and security for employees, customers, suppliers and 3rd parties across our organisation, and have actively taken the necessary steps for GDPR compliance. These steps include, but are not limited to: -

Information Security & Technical and Organisational Measures

Probrand takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. As part of our ISO/IEC 27001:2013 accreditation, we have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures.

GDPR Roles and Employees

Probrand have designated the information Security Officer as our Appointed Person with regard to the new data protection Regulation. The appointed person along with our Human resources department are responsible for promoting awareness of the GDPR across the organisation, as well as ensuring that policies and procedures are adhered to and reviewed on a regular basis to ensure ongoing compliance

Probrand understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans. We have implemented an employee training program which is provided to all employees and forms part of our induction and annual training program.

If you have any questions about our preparation for the GDPR, please contact us at DataProtection@Probrand.co.uk.