Procurement Compliance

A compliant, audit-ready procurement system

Supporting compliant procurement across public and private sector organisations

Compliance built into every procurement decision

Procurement compliance is no longer a back-office concern. Under increasing regulatory scrutiny, organisations must be able to prove how purchasing decisions were made - not retrospectively, but at the point of purchase.

The Probrand Procurement Platform is designed to support compliant procurement by default, embedding governance, transparency, and auditability into every quote and order. It supports both public and private sector organisations, with specific alignment to the Procurement Act 2023 and the Public Contracts Regulations 2015 (PCR 2015).

The Procurement Act 2023:

What IT Buyers Need to Know

Find out more about the Procurement Act

Compliance built in - not added on

Traditional procurement tools often rely on manual checks, spreadsheets, or post-purchase justification. In contrast, compliance on the Probrand platform is digitally enforced within the procurement workflow itself. Every transaction follows a consistent, transparent process that automatically captures the evidence required to demonstrate:

Fair competition

Value for money

Due diligence

Policy and threshold compliance

This ensures procurement teams are audit-ready at all times, without introducing additional administrative burden.

Designed to support public sector procurement obligations

For public sector organisations, procurement compliance must stand up to internal audit, external scrutiny, and board-level assurance. The platform is designed to support procurement activity in line with:

Procurement Act 2023 principles of transparency, accountability, and value

Public Contracts Regulations 2015 (PCR 2015)

Internal Standing Financial Instructions (SFI)

Recognised best-practice procurement frameworks

Rather than relying on policy interpretation by individual buyers, the platform provides a controlled, evidence-led route to market.

Compliance by design: how it works

Modern procurement teams face pressure to save time, reduce costs, and stay compliant - all while managing complex systems and approval processes. By offering flexible integration and authentication options, Probrand helps organisations cut through complexity and focus on value.

Digitally enforced procurement workflows

Every quote and order follows a structured workflow that applies consistent rules across users, departments, and organisations - reducing risk and removing ambiguity.

Operational and compliance views

Users can switch between standard operational views and compliance views, allowing procurement, finance, and audit teams to instantly access the information they need without disrupting day-to-day purchasing.

Verified multi-quote comparison

Multiple live supplier prices are automatically presented for each product, providing clear evidence of competitive pricing and supporting compliance with multi-quote requirements.

Full price transparency

Each transaction includes a detailed breakdown of:

Product costs

Delivery charges

Volume discounts

Public sector or organisation-specific pricing

Manufacturer promotions

Historical price benchmarking (where available)

Authorised and ethical supply chain

All distributors available through the platform are pre-vetted and authorised, ensuring:

Product Authenticity

Ethical Sourcing Standards

Supply Chain Integrity

Reduced Risk of Grey-market Purchasing

This supports both statutory compliance and internal governance requirements, while aligning with public sector expectations around responsible procurement.

Audit-ready documentation

at the point of purchase

For every transaction, the platform automatically generates a downloadable Compliance Document - a verified snapshot of all pricing, promotions, and availability at the exact moment the quotation was created. (Direct orders are treated as quoted transactions to ensure consistency.) This provides a complete, immutable audit trail that evidences:

Transparency and value for money

Retrieval of multiple independent supplier prices

Compliance with internal and statutory spend thresholds

Due diligence and fair competition

Documentation is securely archived and can be retrieved instantly for future audits, removing the need for retrospective evidence gathering.

Governance controls that align with internal policy

Built-in governance controls help organisations maintain alignment with internal rules and external obligations, including:

Spend limits and approval workflows

Managed catalogues & restricted purchasing

Cost centre and budget controls

Policy-driven buying rules

These controls ensure compliance is applied consistently, regardless of who is purchasing or from where.

See how compliant procurement works in practice

Book a demo to explore how governance, audit trails, and framework alignment are applied automatically at the point of purchase

Framework alignment and call-off compliance

For public sector buyers, procurement compliance is most commonly achieved through a call-off contract raised against an approved framework, such as:

Crown Commercial Service (CCS) RM6098

NHS Shared Business Services (SBS) Link 4

While organisations may choose to run a separate tender process where appropriate, using a framework call-off provides a simplified, lower-risk route to compliance, acting as the governing contract that completes the compliance chain. This approach ensures every purchase is:

Fully auditable

Framework-aligned

Defensible under public sector procurement regulations

Independent validation and assurance

Compliance is not based on self-certification. Probrand’s procurement processes and controls are independently assessed and accredited, providing external assurance of governance, transparency, and best practice.

Certified for compliance, trust, and transparency. Rather than relying on policy interpretation by individual buyers, the platform provides a controlled, evidence-led route to market.

NHS Shared Business Services
(SBS Link 4)

Recognised NHS framework alignment.

Chartered Institute of
Procurement & Supply (CIPS)

Corporate certification recognising ethical sourcing, digital procurement, and governance.

Crown Commercial Service
(CCS RM6098)

Approved public sector procurement framework.

Institute of Chartered Accountants in England and Wales (ICAEW)

Certification supporting SFI-compliant spend control and multi-quote requirements.

British Standards Institution
(ISO 27001)

Information security management certification supporting data protection and cyber security obligations.

A platform-based route to procurement compliance

With embedded governance, verified audit trails, and independently certified assurance, the Probrand Procurement Platform provides a clear, defensible route to compliant procurement. Organisations gain confidence that every purchase:

Follows a consistent, compliant process

Is supported by clear evidence

Can withstand audit and regulatory scrutiny

Ready to see how compliance works in practice?

Request a demo to explore how the platform supports compliant procurement across your organisation - from day-to-day purchasing to audit and assurance.