Cost Centres

Effective Budget Control for Your Organisation

Allocate spend with accuracy, improve accountability, and streamline reporting.

Take Control of How Spend is Tracked

Managing IT budgets across multiple departments or locations is complex without clear cost allocation. Our Cost Centre Management feature ensures every order is tracked against a defined cost centre, giving finance and procurement teams the visibility they need to keep spend under control.

Cost centres can be tailored to your organisation’s structure - whether by department, location, project, or function. This enables accurate reporting, smarter forecasting, and streamlined reconciliation.

How Cost Centres Work

Flexible, admin-driven setup allows organisations to configure cost centres in line with their internal finance and procurement processes:

Customisable Cost Centres

Define codes, names, departments, and types that reflect your structure.

Checkout Integration

Decide if, and how, cost centres are displayed and required at checkout.

Multiple Levels of Allocation

Apply codes that cover projects, locations, or departments for detailed tracking.

Terminology Control

Customise the language end-users see when allocating costs.

Role-Based Access

Assign cost centre permissions at the user level for full control.

Support Both Finance & Procurement Objectives

Finance Teams

Ensure every purchase is aligned with reporting structures.

Monthly consolidated invoicing with cost centre reporting reduces admin effort.

Track spend trends across departments to improve budgeting and forecasting.

Procurement Teams

Gain clear visibility of where spend is happening.

Drive accountability by linking every order to a defined cost centre.

Eliminate reconciliation headaches by aligning reporting with internal controls.

Prevent Overspend

Before It Happens

Cost Centres enforce accountability at the point of purchase, ensuring spend is allocated correctly before the order is placed. This stops inaccurate reporting, uncontrolled purchases, and retrospective corrections that waste time and resources.

With built-in flexibility, administrators decide:

What cost centre fields buyers see.

Whether allocation is optional or mandatory.

How many levels of reporting are required.

See Cost Centres in Action

Experience how administrators can build and manage cost centre definitions, and how buyers allocate spend at checkout.

Book a Demo

Real-World Impact

Organisations using Cost Centre Management have significantly improved their budget accuracy and reduced reconciliation workloads. Finance teams gain peace of mind knowing every purchase is logged correctly, while procurement professionals enjoy better control and governance.

The monthly cost centre reporting has transformed how we track IT spend. Reconciling invoices across departments is now seamless.

Finance Lead UK Housing Association

Key Benefits of Cost Centre Management

Budget Accuracy

Ensure every purchase is allocated to the correct department or project.

Financial Accountability

Improve transparency and reduce cross-charging disputes with clear reporting.

Time & Resource Savings

Automate reconciliation and reduce manual finance admin.

Compliance Ready

Demonstrate robust financial governance aligned with ICAEW and the Procurement Act standards.

Flexible Setup

Configure cost centres to match your organisation’s reporting structure and terminology.

Frequently Asked Questions

Can we set up multiple levels of cost centres?

Yes. You can create codes, names, departments, and types to reflect your organisation’s full reporting structure.

Can cost centres be enforced at checkout?

Yes. Administrators can choose whether allocation is optional or mandatory for end-users.

Does this support consolidated invoicing?

Yes. Monthly invoices can include cost centre reports, making reconciliation and budgeting much easier.

Ready to Gain Better Control Over IT Spend?

Start using Cost Centres today to improve budgeting, accountability, and compliance.